Business Management Operations

BAE Systems.
23 Nov 2018
19 Feb 2019
Basic Role Details
BMO - Governance & Assurance


2. Role Description
The BMO (governance) Fixed term contract until April 2020

Candidates must hold SC

  • Facilitating monthly Account level managed Supplier meetings (x3) - room bookings, pack distribution, minutes & actions.
  • Facilitating monthly Account level meetings (x2) - room booking, pack & agenda distributuion, minutes & actions.
  • Query data from Suppliers, ensure that the Client is getting accurate, timely information
  • Proactively chasing actions across both account level & suppliers
  • Maintaining an upto date stakeholders list
  • Maintain an up to date Organisational Chart of the account
  • Booking meeting as required, making full use of audio visual capabilities to reduce travel time and cost.
  • Ensuring the Governance process is properly adhered to - escalations, decisions, risks & issues etc. all accurately captured, challenged and updated regularly as part of assurance
  • Ensure Governance meetings ToR's are reviewed & updated regularly
  • Maintain the integrity of the accounts data on resources & finance
  • Monitor and action/re-direct queries into the 2 x BMO mailboxes
  • Ensure that all documentation (minutes, reports, logs, packs) are correctly classified and maintained within the appropriate system
  • Build and maintain good relationship with all Managed Suppliers and stakeholders across the account
  • Draft and distribute Account level communication briefs, for general information
  • Maintaining the BMO onboarding information
  • Be aware of commercial sensitivities when operating on client site
  • Escourting visitors onto FCO premises & ensuring that all security requirements are adhered whilst on Client sites.
  • Support the BMO Manaager as required
  • Assist the Account Directors as required
  • Role will require adhoc travel to FCO Hanslope Park offics as required for the role

3. Role Responsibilities
Governance and Reporting
  • Review and enhance key governance mechanisms working wit Client and AI Team
  • Manage programme level reviews and reporting regimes ensuring clarity of decision making authorities and accountabilities, timely information flows and efficient secretariat functions
  • Manage the process of timely and effective project scorecard submissions
  • Develop and operate an effective account level business planning and review process encompassing strategy, resourcing, capability, risk, service improvement and profitability
Business Development and Programme Assurance
  • Ensure all new business opportunities are consistently and effectively qualified and addressed
  • Ensure that all staff fully understand and apply the AI assurance framework as appropriately tailored to the FCO business context (document and own the assurance plan for the account)
  • Optimise deployment of LCM mechanisms ensuring client engagement where appropriate
  • Establish and drive the implementation of effective delegated authorities across the account
Risk and Issue Management
  • Drive robust and proactive risks and issue management from a pan account perspective
  • Oversee pan account risk mitigation and contingency planning
  • Investigate and address systemic issues impacting or constraining performance
  • Conduct risk and issue reviews across service lines to ensure alignment
People and Resource Management
  • Manage resource demand and wider capability development plans for the account
  • Coordindate stakeholder management and relationship development at programme level
  • Drive staff engagement and enablement activities to improve morale and drive 'one team' ethos through quarterly forums, shared objectives linked to account plan and regular comms
  • Coordinate effective staff onboarding and exit processes
For further details about this vacancy, please contact the recruitment team.  Contact details can be found on Connect.

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