PA

Recruiter
BAE Systems.
Location
London
Salary
Competitive
Posted
23 Nov 2018
Closes
20 Mar 2019
Ref
70432
Sector
Consultancy
.
BAE Systems are recruiting to PA resource to sit in a key central government account and work as part of the account Business Operations team. The resource will lead on all governance activities, including:
 
  • Facilitating monthly account level managed Supplier meetings (x3)  - room bookings, pack distribution, minutes & actions.
  • Facilitating monthly Account level meetings (x2) - room booking, pack & agenda distributuion, minutes & actions.
  • Suport to Delivery Director during reviews e.g query data from Suppliers, ensure that the reporting is accurate and actions are completed.
  • Proactively chasing actions across both account level & suppliers .
  • Ownership of the organisational chart of the account.
  • Ensuring the Governance process is properly adhered to - escalations, decisions, risks & issues etc. all accurately captured, challenged and updated regularly as part of assurance.
  • Ensure Governance meetings ToR's are reviewed & updated regularly.
  • Monitor the team mailbox and action queries/ requests.
  • Build and maintain good relationship with  all Managed Suppliers and stakeholders across the account.
  • Run account communications e.g. draft and distribute monthly team comms update.
  • Support the Business Operations Manaager as required.
  • Proactively identifying new areas to become involved in within the team as the resource becomes comfortable with the core activities described above.
  • Role will require  occasional (once a month) travel to Milton Keynes offic as required for the role.
 
Governance and Reporting                                                                                                     
  • Review and enhance key governance mechanisms working wit Client and AI Team
  • Manage programme level reviews and reporting regimes ensuring clarity of decision making authorities and accountabilities, timely information flows and efficient secretariat functions
  • Manage the process of timely and effective project scorecard submissions
  • Develop and operate an effective account level business planning and review process encompassing strategy, resourcing, capability, risk, service improvement and profitability
Business Development and Programme Assurance
  • Ensure all new business opportunities are consistently and effectively qualified and addressed
  • Ensure that all staff fully understand and apply the BAE assurance framework as appropriately tailored to the FCO business context (document and own the assurance plan for the account)
  • Optimise deployment of lifecycle management mechanisms ensuring client engagement where appropriate
  • Establish and drive the implementation of effective delegated authorities across the account
 
Role Responsibilities
Risk and Issue Management
  • Drive robust and proactive risks and issue management from a pan account perspective
  • Oversee pan account risk mitigation and contingency planning
  • Investigate and address systemic issues impacting or constraining performance
  • Conduct risk and issue reviews across service lines to ensure alignment
 
For further details about this vacancy, please contact the recruitment team.  Contact details can be found on Connect.

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