Role summary

We are looking for a Recruitment Administrator / IT Sourcer to join our CEME Recruitment Team. This role maybe primarily home based with occasional travel to our office (Poznan) on average once per week, or more frequently office based if you would prefer.

This role will responsible for recruitment coordination activity including scheduling, updating the Recruitment system and relevant trackers, documentation verification and other administration duties. You will work closely with Recruiters to ensure that all interview requests are action in a timely manner, and that we're delivering a great service to candidates and hiring teams.

Depending from your previous experience and willingness to develop, we would like to involve you also in candidates sourcing and screening process. Working closely with our Recruiters you will assist with building a pipeline of active and passive candidates. You will help develop and execute tactical sourcing strategies aimed at generating candidate pipelines to meet the overall recruiting goals, from direct sourcing, building talent pools and pipelines, digital marketing and through to qualifying candidates.

What you'll be doing

• Working closely and build relationships with CEME Recruiters and Hiring Team to fully understand the role requirements and support interview scheduling and other coordination tasks
• Support interviewers and candidates to answer their questions and ensure they have a positive recruitment experience
• Ensuring candidate, interviewers and hiring manager's queries, escalations and concerns are managed professionally
• Complete documentation collection/verification for candidates. Ensure that GDPR (data privacy rights) are adhered to
• Using varied sourcing techniques to source potential amazing candidates to join our business, including ad response, market mapping, LinkedIn sourcing and social media campaigns
• Identify relevant market trends to map top relevant talent
• Use social media and niche platforms to attract potential candidates using innovative and creative techniques
• Support with continuous improvement of processes, service standards and customer relationships

What we're looking for

Essential skills and experience:

• Prior experience in a similar role e.g. Recruitment or HR Administrator/Coordinator, IT Talent Sourcer or similar
• Great communication skills and ability to build strong relationships with stakeholders, candidates, recruiters and hiring managers
• A good understanding of the recruitment life cycle
• A team player with a flexible and supportive approach.
• Attention to detail and comfortable working to agreed KPIs, SLAs
• Identify relevant market trends to map top relevant talent
• Microsoft office skills and ideally experience using an Applicant Tracking Systems (e.g. SAP SuccessFactors)
• Excellent written and verbal communication skills (Polish and English)

Desirable skills and experience:

• Prior experience using Application Tracking Systems, Candidate Relationship Management Systems, Recruitment Marketing Systems
• Proficient in Boolean search/X-ray search techniques
• Recruitment life cycle
• Previous knowledge of Channels/routes to market (CVDBs, Social Media platforms, Recruitment Marketing Campaigns).
• Recruitment activity reporting (daily/ weekly)
• Utilise multiple recruiting sources and execute innovative sourcing strategies
• Skilled in using Microsoft Office applications including Outlook, Excel and PowerPoint.

What we offer

• Ability to gain first / improve your skills and experience in IT recruitment area (administration operations and talent sourcing). Good practices and positive Candidate experience are important to us
• Permanent contract
• Close cooperation and full support from Recruitment & Hiring teams. Trainings, flexible approach, friendly atmosphere
• Benefits package: private medical care (Medicover), life insurance, gym card (Multisport), lunch card, internal and external trainings, many social and integration events
• Flexible approach regarding hybrid work

Life at BAE Systems Digital Intelligence

We are embracing Hybrid Working. This means you and your colleagues may be working in different locations, such as from home, another BAE Systems office or client site, some or all of the time, and work might be going on at different times of the day. By embracing technology, we can interact, collaborate and create together, even when we're working remotely from one another. Hybrid Working allows for increased flexibility in when and where we work, helping us to balance our work and personal life more effectively, and enhance wellbeing.

Diversity and inclusion are integral to the success of BAE Systems Digital Intelligence. We are proud to have an organisational culture where employees with varying perspectives, skills, life experiences and backgrounds - the best and brightest minds - can work together to achieve excellence and realise individual and organisational potential.

About BAE Systems Digital Intelligence

BAE Systems Digital Intelligence is home to 4,800 digital, cyber and intelligence experts. We work collaboratively across 16 countries to collect, connect and understand complex data, so that governments, nation states, armed forces and commercial businesses can unlock digital advantage in the most demanding environments.

Launched in 2022, Digital Intelligence is part of BAE Systems, and has a rich heritage in helping to defend nations and businesses around the world from advanced threats.

Division overview: Corporate Functions

At BAE Systems Digital Intelligence, we pride ourselves in being a leader in the cyber defence industry, and the business could not operate without all the dedicated work of our Corporate Functions teams. From Finance & Operations through Communications & Marketing, to HR and Site Operations and more, our Corporate Functions enable our divisions to implement ground-breaking digital transformations and crucial defence software.

As part of Corporate Functions, you will be supporting and partnering with our global business from the backline, being a strategic advisor within your specialist area, and ensuring the business runs smoothly and efficiently. We all have a role to play in defending our clients; and this is yours.