Job description
Purpose:
This position sits within Business Support Group, which is recognised as being the leader in terms of administration and support to the whole firm. This role is to provide high quality legal secretarial and administrative services to support a range of stakeholders from Partners to trainee solicitors at KPMG. Previous experience supporting senior stakeholders is required in order for the individual to operate with a high level of confidence and prioritise with limited interaction.
A customer service mindset, effective communication and influencing skills are vital, along with an assertive, proactive and forward thinking approach. Supporting stakeholders, understanding their business priorities and strategy is key to building new advantages.
This is a highly regarded relationship role, demanding a well-connected individual to engage in internal and external business activities. To meet demands, a high level of initiative and organisation is required to anticipate workloads/barriers and meet expectations.
The role requires the ability to delegate transactional activities and leverage resources available to be a successful Executive Assistant and become an ambassador across the BSG community

Description:

• Efficient production of correspondence and legal documents, to a high standard and to meet deadlines. This will include making amendments to documentation often through heavily handwritten mark-ups
• Regular engagement with stakeholders to discuss actions, priorities, expectations and future planning
• Provide full diary and inbox management with limited interaction, using knowledge and initiative to anticipate and resolve conflicts
• Draft replies to incoming internal and external correspondence
• Delegate transactional activity
• Event management, coordinate and organise events, conferences and large meetings
• Car parking bookings
• Book travel, accommodation and compile detailed itineraries
• Host and entertain key client secretaries to leverage business opportunities
• Arrange and attend meetings, take minutes/notes and follow up actions
• Make bookings as appropriate
• Microsoft Office suite support to stakeholders
• Utilise CRM as a key business tool, including managing, updating, reporting and for research
• Ensure all filing systems and archive records are accurate and up to date
• Provide absence cover to team members
• Other adhoc duties as required

The Person:

• The successful candidate will need to be adaptable and will have significant experience working as a legal secretary in a Top 50 law firm, along the ability to prioritise workload and a flexible approach to working arrangements.
• ILEX Legal Secretary Certificate and Diploma preferred
• 5 GCSE's / O Levels or equivalent at grades A - C including Mathematics and English
• Intermediate to advanced skills in Microsoft Word, PowerPoint, Excel and Outlook
• Ability to accurately copy type
• Ability to minute / note take effectively
• Event management
• A knowledge of internal technology and tools including SAP Concur, SAP Success factors, SAP Finance, CRM, MyPerformance and KPMG Filesite, Coupa, Skype, Teams, NowSpace, would be advantageous

Skills:

• Proactive and forward thinking
• Maintain client service mindset
• Effective communication skills
• Assertive
• Highly organised
• Ability to delegate transactional activity
• Technically fluent and embracer of all new and evolving technologies