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Administrator, Facilities Operations

Closing date
22 Jun 2022

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Job Role
Risk Analyst
Job Type
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Job description
A key role as part of the Facilities Operations team with primary responsibilities for the Watford office and offices with the region; Cambridge, Milton Keynes, Gatwick and Norwich. Travel will be required between the offices on occasion.
Market Facilities and the Operational Excellent Hub by providing a first class service both internally and externally, thereby raising the profile of the function and improving Facilities' impact on the firm's expenditure. Act as a point of contact for the Regional Manager for South and Assistant Manager by providing administrative support.

Provide first class administrative support by updating static and web-based information on a regular basis, attending meetings and producing concise, accurate meeting notes and co-ordinating in the production of reports and MI as required.
Assist in the preparation, formulation, review and updating of relevant Facilities procedures and ensure they are fully implemented including process maps and SOP's
Coordination of the team including scheduling of team meetings, supply partner meetings, preparation of materials for meetings, and tracking of holiday charts where required. Attend meetings and chair/speak on behalf of the team if required
Work with key suppliers on site to ensure all services provided are up to standard. Raise jobs via the internal system and Servicedesk to ensure timely closure of reactive works.
Respond effectively to general enquiries from internal and external clients/contacts and suppliers whilst being sensitive to end user requirements.
Provide information to all management levels.
Where required to provide support to the Security/Reception team ensuring the reception area and meeting rooms are maintained to a high standard. Receive and greet visitors in a polite, professional and friendly manner at all times.
Management of the Facilities Operations/Reception mailboxes. Manage car parking requests and bookings, project rooms including management of the project inbox; both require working with senior members of KPMG.
Read and understand the requirements of the Facilities Health and Safety policy and the procedures relating to the job.
Conduct sample monitoring of contractor activity to ensure maintenance of safe working procedures.
Conduct monthly workplace health and safety inspections, fire safety checks, cleaning audits and any other policy or statutory activities as required. Training for these may be required and will be provided.
Complete the NEBOSH Working Safely Course or equivalent.
Undertake any ad hoc projects as directed by Regional Manager South or Assistant Manager
Provide a focal point for all Facilities related queries originating in the office.

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