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Office Manager

Employer
Hays.
Location
United Kingdom, City of London
Salary
Competitive
Closing date
18 Jul 2022

View more

Sector
Consultancy
Job Role
Business Development
Job Type
Permanent
My client are a membership body for members providing a policy team who work with the regulator and the government responding on legislation. On behalf of members they will work with the government and financial press as well as research publications, training and events etc.

What we need is an experienced Office Manager from a small company who is happy to be office based 5 days a week

Someone who can prioritise , can manage a small team and who loves problem solving , with the maturity to ensure that things run smoothly

The role as Office Manager is managing the internal operations as well as IT vendors and taking responsibility for GDPR/legalistic issues looking at contracts and managing the office

You will oversee daily activities across Procurement, IT, digital project management, facilities, legal and regulatory compliance. Ultimately, you'll ensure operations run smoothly and that they are productive. You will be involved in IT/ Digital, sourcing suppliers, contract drafting, negotiation and managing suppliers through the whole procurement process.

Essential Skills
• Proven experience as Office Manager or similar leadership role
• Experience with implementing IT systems
• Knowledge of data analytics and reporting
• Good with numbers and financial planning
• Outstanding communication and negotiation skills

Responsibilities
• Run tenders, evaluate bids and make recommendations, based on commercial and technical factors
• Negotiate, agree and manage contracts and relations with customers, vendors, partners and other stakeholders monitoring the quality of service provided
• Review and scrutinise legal contracts to be able to spot areas of risk
• Keep contract files and use them as reference for the future
• Conduct research to source the best products and suppliers in terms of best value, delivery schedules and quality
• Forecast price trends and their impact on future activities
• Develop and implement a procurement strategy
• Evaluate risk and lead quality assurance efforts
• Ensure compliance with local and international laws (e.g. GDPR, cyber security, health and safety)
• Draft strategic recommendations for how digital channels can deliver on business needs or key initiatives
• Oversee the implementation of technology solutions throughout the organization
• Represent digital in key cross-functional meetings for company initiatives
• Oversee IT managed service provider and deployment of IT hardware

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