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IGH Sales Ops Co-ordinator - 12 Month FTC

Employer
KPMG
Location
London, United Kingdom
Salary
Competitive
Closing date
23 Nov 2022

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Sector
Consultancy
Job Role
Risk Analyst
Job Type
Permanent
Job description
The Role:
The purpose of this role is to support the sales process into the public sector by ensuring swift and appropriate distribution of opportunities to Partners and teams to qualify, and then tracking of bids through the pipeline. Strong technical skills are required to update our excel tracker and navigate public sector e-tendering sites to upload proposals when required.
The administrator needs a good understanding of the opportunity qualification and sales process. Communicating with Partners and senior colleagues is an essential skill. They are also the KPMG front-line for procurement requests by telephone and must have a good telephone manner and should be able to liaise professionally with public sector bodies.
Responsibilities:
1:          Opportunity Administration and Distribution:
KPMG is registered on over 600 public sector e-tendering sites. The following must be done daily:
For all standard open tender processes:
  • Download relevant bid information, flagging as O/OS where applicable, and send opportunities within half a working day of receipt to pre-defined public sector distribution lists
  • Forward on any correspondence, including clarifications and award notices
  • Manage submission process to handle multiple submissions accurately and to deadline
For framework tenders including Management Consultancy 3:
  • Distribute new tenders within 24 hours of receiving them as above
  • Monitor for updates, Q&As and submission deadline details
  • Provide accurate support to bid teams on pricing, SAP and the submission process
  • Manage submission process to handle multiple submissions accurately and to deadline
2:          Management Information reporting:
  • Contact bid teams to assist in collating initial invoice data.
  • Assist senior team members in submitting invoice data to public sector bodies
  • Help code subsequent levy payments internally
3:          Tracker maintenance:
  • Maintain and oversee opportunity tracker to ensure completeness of Public Sector records
  • Provide oversight on data to leadership
4:           Proposal support:
  • Maintain tender library with copies of all proposals submitted and share when necessary
  • Assist teams where necessary, using the answers for PQQ website, previous submissions and the offshore bid support team
  • Provide advice on how and what to upload for tender submissions
  • Update distribution lists to accurately represent current Public Sector structure
Ad hoc projects in sales and marketing as required:
This may include:
  • Maintenance of various intranet sites
  • Assistance with delivery of internal communications material
  • Writing guidance materials and process maps to inform teams of public sector procurement
  • Working as part of a cross-functional team to improve the quality of bid support
Assist with management information audit as required

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