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Compliance Officer

Employer
South London and Maudsley NHS Foundation Trust
Location
Beckenham, United Kingdom
Salary
GBP 32,720.00 - 39,769.00 per year
Closing date
26 Jun 2024

View more

Sector
Engineering, IT, Security
Job Role
Compliance
Job Type
Permanent
Job summary

The key objective of this role is to support the Trust with meeting its SLaM and Tenanted Properties statutory compliance obligations, ensuring all data, information and statutory records are held accurately, and available at all times. The post holder will provide technical expertise, manage the compliance workload, highlight any statutory compliance discrepancies and develop the assurance of compliance within CEF and SLaM.

Main duties of the job

About the role:

An exciting opportunity has arisen in the Capital, Estates & Facilities Directorate for a Compliance Officer position. This is a permanent role, undertaking a key position supporting the Trust with meeting its SLaM and Tenanted Properties statutory compliance obligations, ensuring all data, information and statutory records are held accurately, and available at all times .

Note that this post may be liable to a retrospective Disclosure & Barring Service check at anytime.

About us

Benefits:

We are committed to ensuring our staff get the most out of their benefits package and understand the importance of a healthy work life balance. There is an extensive range of excellent benefits for you and your family. We want you to feel like you are part of a close knit team at SLaM. It's important to us that you feel valued and appreciated and that is why we have a comprehensive benefits package on offer.

Some of our benefits are highlighted here:
  • Generous pay, pensions and leave,we offer a comprehensive pay, pensions and leave package which is dependent on the role and length of service.
  • Work life balance,flexible working and supporting a range of flexible options, such as: part-time working and job sharing.
  • Career development,There are plenty of opportunities to progress your career and we support your development through a number of programmes such as mentoring, coaching, positive people management, collective leadership and other talent programmes
  • Accommodation,our staff benefit from keyworker housing which is available on selected sites
  • NHS discounts,with discounts up to 10% from a variety of well-known retail brands through Health Service Discounts website.

South London and Maudsley NHS Foundation Trust encourages and welcomes applications from people with lived experience of mental health challenges. We see this as valuable and recognise the positive impact this experience can have on the work we do.

Job description

Job responsibilities

  • Develop, implement and monitor all areas of CEFs statutory compliance obligations.
  • Co-ordinate and influence design of existing and upcoming services, applications, system developments across the Trust and in key partnerships to enhance
  • Develop, design and co-ordinate dissemination of performance notices that are clear, concise and in line with Procurement Principles and in conjunction with CEF and Procurement staff.
  • Undertaking assurance and compliance work to support CEF
  • Support the Trust Estates Manager in compliance obligations and data collection.
  • Developing, monitoring and review of compliance
  • To be responsible for the input and upkeep of all the compliance data onto the CEF Central Drive, including intensive use of the Trusts electronic systems. To produce reports from the database, spreadsheets and other compliance applications according to the requirements of Senior Managers.
  • Ensure all Monthly/Annual reports are completed and logged and documented
  • Organisation of workload and supervision of directly employed staff. Including the auditing of compliancy documentation relevant for the particular Estates function. Act as central point for compliance team.
  • Perform a wide range of duties including the monitoring, certification and co-ordination of statutory compliance with Senior Managers. To include but not limited to the regular testing and inspection of the Fire Alarm systems, Emergency Generator installations, Water System requirements and records, High Voltage Electrical installation, Emergency Lighting installations, Lightning Protection, Fixed Electrical installations, Plans and Records, Portable Appliance Testing, Microwave, Fire Door Testing certification of any other statutory equipment.
  • To have excellent/good knowledge of statutory compliance.
  • To have excellent/good knowledge of the Micad Compliance Module and Asbestos Module.
  • Responsible for the uploading and management of information to the Trusts compliance and asbestos databases.
  • To provide support in addition to the management of the Trusts compliance and asbestos data recording systems.
  • To lead on, monitor and manage the compliance and asbestos database folder structure.
  • To lead on, monitor and resolve database issues within the Compliance Module and Asbestos Module.
  • Maintain an Asset register of all statutory equipment and plant to ensure the Trust is compliant with all the requirements of the regulations. Prepare schedules for all essential compliance works. Provide support to technical teams in monitoring progress against program.

Job description
Job responsibilities

  • Develop, implement and monitor all areas of CEFs statutory compliance obligations.
  • Co-ordinate and influence design of existing and upcoming services, applications, system developments across the Trust and in key partnerships to enhance
  • Develop, design and co-ordinate dissemination of performance notices that are clear, concise and in line with Procurement Principles and in conjunction with CEF and Procurement staff.
  • Undertaking assurance and compliance work to support CEF
  • Support the Trust Estates Manager in compliance obligations and data collection.
  • Developing, monitoring and review of compliance
  • To be responsible for the input and upkeep of all the compliance data onto the CEF Central Drive, including intensive use of the Trusts electronic systems. To produce reports from the database, spreadsheets and other compliance applications according to the requirements of Senior Managers.
  • Ensure all Monthly/Annual reports are completed and logged and documented
  • Organisation of workload and supervision of directly employed staff. Including the auditing of compliancy documentation relevant for the particular Estates function. Act as central point for compliance team.
  • Perform a wide range of duties including the monitoring, certification and co-ordination of statutory compliance with Senior Managers. To include but not limited to the regular testing and inspection of the Fire Alarm systems, Emergency Generator installations, Water System requirements and records, High Voltage Electrical installation, Emergency Lighting installations, Lightning Protection, Fixed Electrical installations, Plans and Records, Portable Appliance Testing, Microwave, Fire Door Testing certification of any other statutory equipment.
  • To have excellent/good knowledge of statutory compliance.
  • To have excellent/good knowledge of the Micad Compliance Module and Asbestos Module.
  • Responsible for the uploading and management of information to the Trusts compliance and asbestos databases.
  • To provide support in addition to the management of the Trusts compliance and asbestos data recording systems.
  • To lead on, monitor and manage the compliance and asbestos database folder structure.
  • To lead on, monitor and resolve database issues within the Compliance Module and Asbestos Module.
  • Maintain an Asset register of all statutory equipment and plant to ensure the Trust is compliant with all the requirements of the regulations. Prepare schedules for all essential compliance works. Provide support to technical teams in monitoring progress against program.

Person Specification

Qualifications

Essential

  • NVQ level 3 in Business Administration or studying towards. Or relevant equivalent qualification
  • Management or leadership relevant training or qualification
Desirable

  • Data Technician Diploma
  • Advanced ECDL or standard ECDL (European Computer Driving Licence) or equivalent IT qualification.
Experience

Essential

  • Experience and knowledge of a range of electronic information, documentation and database systems such as Micad IPR 3.7, ZetaSafe and Planet FM or other CAFM systems
  • Highly computer literate and experienced in the full range of Microsoft software and packages
  • Line management of staff
  • Experience of working within an Estates or very similar environment
Desirable

  • Experience of the NHS and Estates environment
Knowledge

Essential

  • Knowledge of statutory compliance to include all Estates Compliance disciplines within a healthcare or similar environment
Desirable

  • Knowledge of business performance and contract management processes and procedures within mental healthcare organisations

Person Specification
Qualifications

Essential

  • NVQ level 3 in Business Administration or studying towards. Or relevant equivalent qualification
  • Management or leadership relevant training or qualification
Desirable

  • Data Technician Diploma
  • Advanced ECDL or standard ECDL (European Computer Driving Licence) or equivalent IT qualification.
Experience

Essential

  • Experience and knowledge of a range of electronic information, documentation and database systems such as Micad IPR 3.7, ZetaSafe and Planet FM or other CAFM systems
  • Highly computer literate and experienced in the full range of Microsoft software and packages
  • Line management of staff
  • Experience of working within an Estates or very similar environment
Desirable

  • Experience of the NHS and Estates environment
Knowledge

Essential

  • Knowledge of statutory compliance to include all Estates Compliance disciplines within a healthcare or similar environment
Desirable

  • Knowledge of business performance and contract management processes and procedures within mental healthcare organisations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

South London and Maudsley NHS Foundation Trust
Address

Bethlem Royal Hospital

Beckenham

BR3 3BX

Employer's website

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