The Vacancy

Full-time - 37 hours per week

We have an opportunity for an Administrative Assistant to join the Governance team to provide administrative support to the team and provide administrative support for Board and Committee meetings, such as venue hire & catering, room bookings etc.

Key responsibilities include:

• Provide administrative support to the Governance Team, including diary management.

• Undertaking Board and Committee meeting coordination, venue hire and catering provision, arranging appropriate speakers, providing presentation materials and enabling technology.

• Maintain the Board Portal (Team Engine) ensuring documentation and publications are up to date.

• Maintain and administer the Power of Attorney, Sealing and Signing registers on behalf of the Company Secretary, undertake DocuSign process administration, arrange couriers as necessary.

• Maintain the Shareholder Register, and Saffron Community Members Register, providing effective and timely support for meetings as necessary.

Please see the full list of responsibilities on the Role Profile attached.

Our ideal candidate will have:

• Experience of providing high-level administrative support and ability to undertake administrative tasks accurately and efficiently.

• Experience of supporting Board Member recruitment, induction, appraisal and succession processes.

• Experience of arranging and co-ordinating Board and Committee Meetings.

• Good IT skills to include Microsoft Word, Excel, Outlook and Teams.

• Experience of using Board or Governance portals.

• Excellent time management skills, including an ability to prioritise work effectively and successfully manage competing priorities/ projects.

• Well organised, calm and methodical with the ability to be able to prioritise to meet and work to tight deadlines in a rapidly changing environment whilst planning, generating and adapting solutions accordingly.

• Excellent communication and interpersonal skills, possessing the ability to liaise with various audiences both in writing and verbally.

• Able to work as part of a team and also be pro-active with the ability to self-direct and use your initiative.

• Ability to work unsupervised, self motivated and to judge when to seek advice from manager.

The Company

We are a housing association based in Norfolk providing quality homes and services to people across the county and in Suffolk.

We manage over 6,000 homes including affordable homes for those in housing need who cannot afford to rent or buy in the open market.

We offer specialist homes for older and vulnerable adults and are committed to providing new homes to help solve the housing crisis.

At Saffron

We have a huge commitment to our employees. We want the team at Saffron to be happy, empowered, motivated and feel proud to be part of the Saffron community. We know by having great people we can do a great job for our tenants. We trust our staff to do the right thing and we are looking for people whose values are aligned with ours (PACE - Professional, Accountable, Collaborative and Evolving).

You will have the freedom to learn and grow. We are passionate about investing in our people, providing them with the skills they need now, and for their future aspirations. We do this by offering a blend of learning opportunities, including our innovative e-learning platform where learning is self-directed allowing people to learn what they want, when they want to.

We work with and support our people to work in an agile way to ensure that have the right work/life balance. They have the choice to work in the office, work from home, coffee shop, park or a combination of all. We have recently refurbished our offices to encourage collaborative, agile working.

As an inclusive employer, we are committed to the equal treatment of all current and prospective employees and have a zero tolerance policy relating to discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Saffron Community.

Our Strategy

Inspiring Trust

Tenants have told us earning their trust is vital.

Through our Saffron Community Membership we are committed to both understand and transform the way our tenants and their communities feel about Saffron.

We intend to do this by delivering reliable demand-led services and openly involving tenants and their communities in our work.

Inspiring Community

Saffron exists for the benefit of the community.

We are committed to people being able to live independently in warm and affordable homes and see the climate challenge as a great opportunity to renew homes and communities across Norfolk and Suffolk.

By 2030 all our tenants will live in homes that are at least EPC category C and the average SAP rating of their homes will be higher than 80. We intend to be carbon neutral by 2045.

Inspiring Organisation

A place where colleagues can flourish.

To make the biggest impact we need to be an inclusive organisation to work with and work for, motivated by delivering great value for tenants.

By 2050 we intend to become one of the best 10 housing associations to work for, work in partnership with others and before 2030 double our investment in improving homes and communities.

Governance

We will operate in a culture where strong governance, compliance and risk assessment is business as usual.

Homes

We will actively manage our existing homes, and deliver new affordable housing to provide quality homes for current and future customers.

Our Benefits

Generous holiday entitlement

A cycle to work scheme

Private medical insurance

Salary
sacrifice car scheme

Shopping discounts

Access to our Employee Assistance Programme

staff recognition awards

Support for your qualifications

Pension

Access to our mental health first aiders