Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Under the direct supervision of the Immigration and Border Governance (IBG) Senior Programme Manager, the Programme Associate IBG will provide technical, administrative and logistical support for the coordination and implementation of the IBG portfolio in the Denmark Country Office, including for the Danish Migration Management Programme (CAPACITY) and the Regional Migration Governance Programme (RMGP) funded by the Danish Ministry of Foreign Affairs (MFA). In particular, the successful candidate will support the programmatic coordination, liaison and communication with Danish authorities as relevant to the implementation and monitoring of the CAPACITY and RMGP Programmes.

Responsibilities

1. Assist the Senior Programme Manager (IBG) in the coordination of programme activities with target Country Offices, relevant Regional Offices and relevant stakeholders in the framework of the CAPACITY and RMGP Programmes.
2. Support the preparation and follow-up to IBG programmes' Steering Committee meetings in Denmark and in target Countries, in the framework of the CAPACITY and RMGP Programmes, including drafting presentations, agendas, Notes for Files (NFFs) and other relevant documentation.
3. Support the coordination with donor counterparts and programme partners, such as Danish government authorities, embassies, ICMPD? and other relevant agencies to support effective working relationships, as relevant to the IBG portfolio at IOM Denmark.
4. Support the coordination with administrative teams and support functions, including the finance, logistics and procurement teams to check if CAPACITY and RMGP programmes' transactions are processed in a timely manner.
5. Contribute to the development and revision of CAPACITY and RMGP information products, such as reports, periodic updates and analysis; briefing and research papers, country-specific overviews, and success stories for internal and external use, that demonstrate the impact of IBG Danish funded programming and their contribution to Danish migration priorities.
6. Provide logistical support for the organization of relevant events, e.g., donor briefings, conferences, workshops, study visits, working groups, interagency coordination meetings, and other forums.
7. Act as the Gender Focal Point for the CAPACITY and RMGP Programmes and support the mainstreaming of gender and other pertinent cross-cutting issues in programme activities in coordination with relevant IOM units, and as relevant to Danish priorities.
8. Support the IBG team in Denmark with analysing the Danish political landscape and providing relevant background information on political developments and immigration-related topics, including by reviewing Danish media and relevant publications and statistics from Danish authorities.
9. Support the IOM CO in Denmark with updating the donor profile for Denmark with relevant IBG-related information, and support engagements, in close cooperation with IOM Denmark's Policy and Liaison Officer.
10. Regularly update the mapping of IOM Danish-funded activities and prepare flash reports and visuals.
11. Undertake duty travel relating to programme implementation, monitoring visits, assessments, liaison with counterparts, conferences etc.
12. Perform any other duties as may be assigned.

Qualifications

Education

• Bachelor University Degree from an accredited institution in International Relations, Political Science, Security Studies, Human Rights and Humanitarian Affairs, or another relevant degree with at least 3 (three) years of relevant work experience, or
• Completed High School degree with at least 5 (five) years of relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Working experience in the area of project implementation, liaison and administrative and financial tasks is a requirement.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies or non-governmental organizations, in particular Danish Stakeholders, is a requirement.
• Experience in the areas of Immigration and Border Management, particularly on topics related to legal identity and migration management including return and readmission, is a requirement.
• Demonstrated experience and knowledge of working with UN/International Organizations or government institutions/organizations in a multi-cultural setting is considered an advantage.

Skills

• Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations and non-governmental entities.
• Knowledge of Danish donor rules and regulations.
• Excellent writing and drafting skills.
• Excellent administrative, organizational and coordination skills.
• Good analytical skills, strong sense of details and accuracy.
• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint and Word.

Languages

• For this position, fluency in English and Danish is required (oral and written).

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies