Job summary

The Microbiology Laboratory at Cambridge is the designated regional hub for the UK Health Security Agency (UKHSA) in the East of England. We deliver comprehensive microbiology services to Addenbrooke's Hospital, Royal Papworth Hospital, East and North Hertfordshire NHS Trust, surrounding districts, and other NHS laboratories. Situated on the outskirts of the historic and academic city of Cambridge, Addenbrooke's Hospital is a premier NHS Foundation Trust, consistently ranked among the top hospitals in the UK. The hospital has close ties with leading educational institutions, including the University of Cambridge, and serves as a prominent centre for biomedical research and education.

Our laboratory conducts a wide range of routine and specialised high-tech microbiological and molecular investigations. We utilise state-of-the-art automated systems such as Qiagen platforms, Microarray, BacTec, Sedimax, MGIT, Vitex, Centaur XP, Panther/Fusion, Liaison XL, Vidas analysers, and BD Kiestra.

Main duties of the job

We are seeking a dedicated Administrator Officer - Compliance and Governance to assist the laboratory management and administrative team in providing administrative support functions for regulatory compliance activity, ensuring that efficient and effective support is provided to progress compliance with the quality, Health & Safety and training regulatory processes in UKHSA East of England.

About us

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Job description

Job responsibilities

General and Clerical

• Attend compliance activity meetings to take notes and prepare accurate minutes and maintain action and decision logs.
• To assist with telephone queries from external callers with regards to compliance activity and take and pass on messages for senior staff of the laboratory
• Support compliance lead BMS and laboratory management staff with coordination of associated activity and meeting arrangements
• Assist with maintenance, management and updating of compliance records, including updating and formatting documents, supporting audit administration and report writing
• Assisting with site specific compliance queries
• Assist with production of monthly Quality/Governance exception reports for contract/service user meetings

Health & Safety

• Liaison with the Laboratory Manager and H&S Manager to ensure efficient administrative support of related work
• Report all accidents and incidents or near misses and dangerous situations to line manager

Quality and Clinical Governance

• Maintain a high standard of work and comply with departmental quality policy
• Assist with the receiving of reporting queries from customers and suppliers

Information Technology

• Management of electronic files and record keeping.
• Frequent use of email to pass messages to senior staff and other organisations
• Use electronic in/out board to determine location of senior staff as required

Financial and Business Management

• Assists Laboratory Administration Manager with compliance activity for stock management of stationery and computer consumables, laboratory stock levels.
• Assist with provision of compliance specific costs for site to Laboratory Manager and Business unit for costing purposes.

For a full list of the main duties and responsibilities of the role, please refer to the attached Job Description.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Selection process details

This vacancy will be assessed using a competency-based framework which will assess your Qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the below listed 8essential criteria, and this will be in the form of a:

• Application form(Employer/ Activity history section on the application
• 1000 word Statement of Suitability.

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The CV and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.

Please do not exceed 1000 words. We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.

Stage 2: Interview

You will be invited to a (single) remote interview.

Knowledge, experience, skills & abilities will be tested at interview.

Interviews will be held week commencing TBC. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office working based at:

Cambridge UKHSA LaboratoryAddenbrookes HospitalHills Road,Cambridge,CB2 0QQ

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard

Job description
Job responsibilities

General and Clerical

• Attend compliance activity meetings to take notes and prepare accurate minutes and maintain action and decision logs.
• To assist with telephone queries from external callers with regards to compliance activity and take and pass on messages for senior staff of the laboratory
• Support compliance lead BMS and laboratory management staff with coordination of associated activity and meeting arrangements
• Assist with maintenance, management and updating of compliance records, including updating and formatting documents, supporting audit administration and report writing
• Assisting with site specific compliance queries
• Assist with production of monthly Quality/Governance exception reports for contract/service user meetings

Health & Safety

• Liaison with the Laboratory Manager and H&S Manager to ensure efficient administrative support of related work
• Report all accidents and incidents or near misses and dangerous situations to line manager

Quality and Clinical Governance

• Maintain a high standard of work and comply with departmental quality policy
• Assist with the receiving of reporting queries from customers and suppliers

Information Technology

• Management of electronic files and record keeping.
• Frequent use of email to pass messages to senior staff and other organisations
• Use electronic in/out board to determine location of senior staff as required

Financial and Business Management

• Assists Laboratory Administration Manager with compliance activity for stock management of stationery and computer consumables, laboratory stock levels.
• Assist with provision of compliance specific costs for site to Laboratory Manager and Business unit for costing purposes.

For a full list of the main duties and responsibilities of the role, please refer to the attached Job Description.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Selection process details

This vacancy will be assessed using a competency-based framework which will assess your Qualifications, knowledge and experience and / or skills and abilities outlined in the essential criteria.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the below listed 8essential criteria, and this will be in the form of a:

• Application form(Employer/ Activity history section on the application
• 1000 word Statement of Suitability.

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.

The CV and Statement of Suitability will be marked separately, and you must pass both to move forward to interview.

Please do not exceed 1000 words. We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.

Stage 2: Interview

You will be invited to a (single) remote interview.

Knowledge, experience, skills & abilities will be tested at interview.

Interviews will be held week commencing TBC. Please note, these dates are subject to change.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office working based at:

Cambridge UKHSA LaboratoryAddenbrookes HospitalHills Road,Cambridge,CB2 0QQ

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard

Person Specification

Essential

Essential

• Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money
• Evidence of varied experience of clerical and office procedures
• Previous experience in customer relations
• Evidence of experience in managing information and records
• Experience of a range of administrative software applications
• Ability to work individually and as part of a team
• Motivated with commitment to high standards
• Careful, attentive to detail

Person Specification
Essential

Essential

• Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money
• Evidence of varied experience of clerical and office procedures
• Previous experience in customer relations
• Evidence of experience in managing information and records
• Experience of a range of administrative software applications
• Ability to work individually and as part of a team
• Motivated with commitment to high standards
• Careful, attentive to detail

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

UK Health Security Agency
Address

Cambridge Laboratory

Addenbrookes Hospital, Hills Road

Cambridge

CB2 0QQ

Employer's website